How Ledger Tome works
How a statement PDF becomes reviewed, reconciled transaction data you can export. Upload, review, edit if needed, and export.
Upload your bank or credit card statement
Drag and drop your PDF bank or credit card statement or click to browse. No templates and no per-bank setup: extraction reads the document rather than matching it to a stored layout. Or set up an email route and send PDFs from your inbox.
- Supports multi-page PDF documents
- Works with scanned and digital statements
- Email-to-convert: send PDFs via email
- Batch upload multiple statements at once
AI extracts your transactions
Our AI analyzes your statement just like a human would. It identifies transaction tables, understands dates, descriptions, amounts, and running balances, regardless of the PDF layout.
- Intelligent table detection
- Contextual understanding of transaction data
- Automatic date format normalization
- Currency detection and standardization
Review in interactive table
See all extracted transactions in an editable table. Our smart validator compares extracted balances against expected calculations and highlights any discrepancies.
- Click any cell to edit
- Real-time balance validation
- Discrepancies highlighted in yellow
- Add or remove transactions as needed
Export your data
Download the reviewed rows as CSV, Excel, QBO, QFX, OFX, QIF, MT940, CAMT.053 or JSON, matched to what the destination reads: QBO for QuickBooks Desktop, QFX for Quicken, OFX for Xero.
- Multiple export formats (CSV, Excel, QIF, QBO, JSON)
- ISO date format (YYYY-MM-DD)
- Separated debit/credit columns
- UTF-8 encoding for international characters
Catch errors before they reach your books
Our built-in validator ensures every transaction balances correctly. No more importing bad data into your accounting software.
Balance Discrepancy Detection
The validator calculates expected balances based on debits and credits, then compares them to extracted balances. Mismatches are flagged instantly.
Inline Editing
Click any cell to correct OCR errors or adjust values. Changes recalculate the entire balance chain in real-time.
One-Click Auto-Fix
When balances don't match, click Auto-fix to let the system recalculate based on transaction amounts.
Undo & Redo
Made a mistake? Use undo/redo to step back through your edits. Your original extraction is always preserved.
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 2024-01-01 | Opening Balance | - | - | 5,000.00 |
| 2024-01-05 | Client Payment - Invoice #1042 | - | 1,500.00 | 6,500.00 |
| 2024-01-10 | Office Supplies - Staples | 125.50 | - | 6,374.50 |
| 2024-01-15 | Software Subscription - Adobe | 54.99 | - | 6,319.51 |
Frequently asked questions
Everything you need to know about converting bank and credit card statements with Ledger Tome.
What file formats do you accept?
We accept PDF files only. This includes both digitally-generated PDFs from online banking and scanned paper statements. For best results with scanned documents, ensure the scan is clear and legible.
How accurate is the AI extraction?
Reliably on clean, digitally generated PDFs; less predictably on scans and photographs. Rather than quote a percentage averaged over documents that are nothing like yours, we show you the rows: the validator recomputes the running balance across the account and flags anything that does not reconcile, so you can fix it before you download.
What banks do you support?
There is no supported-bank list, because there are no per-bank templates. Extraction reads the document structure rather than matching it against a stored layout, so a bank we have never seen needs no configuration. What makes the result trustworthy is the review step: every row is shown against the statement and the running balance is recomputed, so a row that does not reconcile is flagged before you export.
How long are files stored?
Uploaded PDFs and generated files are retained for 7 days, then automatically deleted. During this period, you can re-download your exports or resume editing sessions anytime.
Is my financial data secure?
Yes. All files are encrypted during upload and processing using TLS 1.3. Files are processed in isolated environments, and no human ever accesses your documents. Data is automatically purged after 7 days.
What accounting software can I import the data into?
Match the format to the destination rather than the other way round: QBO for QuickBooks Desktop Bank Feeds, QFX for Quicken, OFX for Xero and anything else whose documentation names OFX, CSV or Excel for everything that takes tabular input. The converter pages set out what each format carries and where its limits are.
How does email conversion work?
Set up an email route in your dashboard to get a personal conversion address. Send PDF statements as attachments to that address and receive converted files back by email each time, with no dashboard visit needed for every conversion. You can configure the output format, sender authentication, and QBO metadata per route. Standard token limits apply.
Is email conversion secure?
Yes. We require TLS encryption on all inbound email connections - unencrypted emails are rejected, not silently accepted. Files are stored with AES-256 encryption and automatically deleted after 7 days. All emails are scanned for viruses and spam. You control who can send to your route with sender authentication (account-only, approved senders, or open). Route addresses use random suffixes that are impractical to guess.